Shared Care Record: data sets being shared

Shared Care Record: data sets being shared, March 2025 (344kB pdf)

What Urgent and Emergency Care (UEC), Palliative Care, Frailty and End of Life (EoLC) Data is available in Shared Care Record and where to find it

EOL_Palliative Care_Frailty Data in the ShCR Information May 2025 Final2 (1MB pdf)

Partner organisations within Hertfordshire and West Essex

GP Practices in Hertfordshire and West Essex

EMIS
Data sets available:

Patient Details
Summary
Diagnosis
Events
Examinations
Investigations
Medications
Problems
Procedures
Risks/Warnings
Supportive Care
EPaCCS Plus Frailty

Only coded information is available from GP records

TPP SystmOne
Data sets available:

Administrative Items
Clinical Items
Observations
Referrals
Allergies and Adverse Reactions
Encounters
Immunisations
Medications
Problems and Issues
Summary
Supportive Care

Only coded information is available from GP records

Community Providers and Hospices

TPP SystmOne
Data sets available:

Administrative Items
Clinical Items
Observations
Referrals
Allergies and Adverse Reactions
Encounters
Immunisations
Medications
Problems and Issues
Summary

Out of Hours Services – HUC

OneAdvanced Adastra
Data sets available:

Demographics
Patient History
Examination Details
Diagnosis
Treatment Management Plan
Prescribed Drugs
Outcome

Information from Herts Urgent Care records is not sent in real-time. Information is updated twice every 24 hours.

Information is available from the date of connection to the Shared Care Record in October 2021.

Hertfordshire County Council – Adult Care Services

Liquid Logic
Data sets available:

Demographics
Allocated case worker
Associated carer
Disability
Risk type
Case details

Adult social care active cases only

The Princess Alexandra Hospital NHS Trust

Cerner Millenium
Data sets available:

Admissions Discharge Transfers
Administrative Items
Demographics
Appointment (display as visits with future date)
Visits/Encounters
Radiology (from 26/04/22)
Endoscopy reports (from 23/03/23)
Pathology (from 18/04/23)

Information is available from the date of connection of the organisation to the Shared Care Record – December 2021 – unless stated above.

East and North Hertfordshire NHS Trust

Multiple record systems
Data sets available:

Admissions Discharge Transfers
Visits/Encounters
Demographics
Appointments
Inpatient Discharge Summary
ED Discharge Summary
Radiology reports
Endoscopy reports
Pathology (from 5/04/23)*
- Cellular pathology (not yet live)

Information is available from the date of connection to the Shared Care Record – 30/03/2023 – unless stated above.

Microbiology results and some other non- urgent pathology results from ENHT are completed by CUH and will display ‘CUH’ as source in the HIE.

West Hertfordshire Teaching Hospitals NHS Trust

Cerner Millenium
Data sets available:

Admissions Discharge Transfers:
Demographics
Visits/Encounters
Future appointments
Allergies
Diagnosis
Immunisations
Medications
Problems
Procedures
Visits
Vital Signs
Endoscopy reports (from 05/07/2023 – 09/01/2024)
Radiology reports (from 01/09/2022)
Inpatient Discharge Summaries (from 04/11/2022)
Outpatient Clinic letters (from 04/11/2022 or 05/07/2022)
ED Discharge Summaries (from 01/02/2022)
Multidisciplinary Team Meeting MDT letters (from 05/07/2023)
Cardiology Echo report (from 06/06/2024)
ReSPECT forms (from 11/04/2025)
Maternity documents (from 06/06/2025)
Pathology (not yet live date tbc)

Information will be available from the date of connection to the Shared Care Record – 23/06/22 unless stated above.

Hertfordshire Partnership University Foundation Trust

Mental Health and Specialist Learning Disability Services (excluding IAPT).

Civica Paris
Data sets available:

Demographics
Diagnoses/condition
Referrals (open referrals only)
Future appointments
Visits/encounters (in-patient stays)

Information from HPFT does not appear in the ‘Mental health’ section of the HIE, it is distributed across relevant sections such as ‘Referrals’ and ‘Problems’.

Information from HPFT is not sent in real-time. Information is updated daily at 6am.

Partners outside of HWE Integrated Care System

All organisations who are part of the Suffolk and North East Essex (SNEE) Shared Care Record, including:
- Essex County Council Adult Services
- Essex Partnership University NHS Foundation Trust
- Partners in Mid & South Essex who currently use the SNEE Shared Care Record
The London Care Record – acute trusts, GPs and community providers who are sharing outside of their own ICS boundaries

Cambridge University Hospitals NHS Foundation Trust

EPIC
Data sets available:

Allergies
Appointments*
Admissions/discharges/visits
Discharge summaries
Encounter(s)
Family history
Immunisations
Implants
Medications
Misc. reports – anaesthesia record, progress notes
Problems – chronic/unresolved (displayed in HIE ‘Problem List’ with onset date)
Diagnosis (displayed in HIE ‘Problem List’ without onset date)
Procedures
Pathology (lab results, cellular pathology, microbiology)
Radiology reports
Social history
Vital signs

* CUH appointments will display within the ‘Care Plan’ section of the HIE as a report titled ‘Plan of care’. There may be several entries as a report is generated each time an encounter is recorded for the individual.

Bedfordshire, Luton and Milton Keynes ICS (Currently Luton and Dunstable University Hospital only)

Data sets available:

Allergies (at discharge)
Appointments (outpatients)*
Encounters/Visits (outpatients, ED, inpatient)
Discharge medications
Procedures
Pathology (blood science/transfusion, cellular pathology, microbiology)
Radiology reports

* Outpatient appointments will display within the ‘Care Plan’ section of the HIE
as a report titled ‘Plan of care’. Source will display as ‘BLMK’ in HIE

Detail of connections to Shared Care Records/partners outside of our ICS area

Partner	Data available from HWE Shared Care Record	Data available to HWE Shared Care Record	More detail
London Care Record (covers the five ICS areas within London)	Acute trust data Out of Hours data	Selected GP, Acute trust and Community providers Read-only view of Universal Care Plans	See: London Care Record partners – Organisations listed as ‘Shares data across London’ are available to HWE Shared Care Record. London Universal Care Plans
Suffolk and North East Essex (SNEE) Health Information Exchange	All partners/data sets	All partners/data sets Key partners include Essex County Council and Essex Partnership University NHS Trust	SNEE Shared Care Record
Mid and South Essex (MSE) (currently part of the Suffolk and North East Essex HIE)	All partners/data sets	All partners/data sets	MSE included in SNEE link above NB: MSE are in the process of establishing a new North East Essex HIE) Shared Care Record during 2024
Bedfordshire Luton and Milton Keynes (BLMK)	Acute trust data Out of Hours data	Currently Luton and Dunstable Hospital only (NB: Milton Keynes University Hospital NHS Foundation Trust available via London Care Record.)	See data set table slide 5 Current list of partners not available online
Cambridge University Hospitals NHS Foundation Trust (CUH)	Acute trust data Out of Hours data	CUH acute trust data	See data set table slides 4 and 5